10 Best Small Business Printers 2025 in the United States

The HP Color LaserJet Pro MFP 3301sdw is a versatile all-in-one printer that serves the needs of small businesses well. It boasts impressive print speeds of up to 26 pages per minute for both black and color documents, making it efficient for busy office environments. The print quality is sharp and vibrant, especially with the next-generation TerraJet toner, which enhances color performance.

This model is designed for productivity, featuring automatic duplex printing and a 250-sheet input tray, which is great for reducing paper wastage and the frequency of reloading. The built-in auto document feeder is a nice touch for scanning and copying multiple pages in one go. In terms of connectivity, the printer supports dual-band Wi-Fi, allowing for reliable wireless printing, and it includes options for USB connections as well.

On the security front, the HP Wolf Pro Security feature is a significant advantage, providing a layer of protection against cyber threats, which is increasingly important for small businesses. Additionally, the printer comes with an intuitive mobile app that makes it easy to manage printing tasks from smartphones, adding to its convenience. However, this printer weighs in at 37.7 pounds, so it might be cumbersome to move around if needed. The reliance on HP's specific toner cartridges can also be a drawback; while the print quality is high, the cost of consumables might add up over time, especially if printing in volume.

The Epson EcoTank ET-2800 is an efficient all-in-one printer designed for home and small business use. Its standout feature is the cartridge-free printing system, which uses high-capacity ink tanks. This innovation significantly reduces the cost of consumables, as a single set of ink bottles can replace about 80 individual cartridges. Users can expect substantial savings on ink, with up to 4,500 pages of black and 7,500 pages of color printing from one set of replacement inks. Additionally, the printer comes with up to 2 years' worth of ink right out of the box, minimizing frequent ink replacements and reducing waste.

The print quality is impressive, thanks to Epson's Micro Piezo Heat Free technology, which delivers sharp text and vibrant color images on various paper types. The printer includes a high-resolution flatbed scanner and copier, making it versatile for everyday office tasks. It also supports modern connectivity options, including Wi-Fi, USB, and mobile printing capabilities through AirPrint and the Epson Smart Panel app.

However, the print speed may be a drawback for some small businesses, with a maximum of 10 pages per minute for monochrome and 5 pages per minute for color printing. The 100-sheet input capacity might also be limiting for busier offices. Despite these limitations, the EcoTank ET-2800 offers excellent value for small businesses looking to reduce printing costs and environmental impact. Its compact size and easy refill system make it a practical choice for those with moderate printing needs.

The HP Color LaserJet Pro MFP 4301fdw appears to be a robust solution for small businesses, especially those with teams of up to 10 people. The print speeds are impressive, reaching up to 35 pages per minute for both color and monochrome, ensuring that large print jobs are completed swiftly. The print quality, with a resolution of 600 x 600 DPI, is adequate for professional documents, though not the highest available in the market.

Paper handling is versatile, supporting various media types and sizes with a maximum input capacity of 300 sheets and an output capacity of 150 sheets, which should cater well to moderate printing needs. Automatic duplex printing is a significant advantage, enabling efficient double-sided printing without manual intervention. Connectivity options are extensive, with USB, Ethernet, and wireless capabilities, including mobile printing from any device, making it highly adaptable to different office setups.

The inclusion of HP Wolf Pro Security ensures data protection, a crucial feature for business environments. The product also boasts additional features like scanning, copying, and faxing, making it an all-in-one device. However, the relatively high power consumption at 585 watts and the cost of consumables could be potential drawbacks, especially for budget-conscious businesses. Additionally, at 45 pounds, it is relatively heavy and will require a dedicated space. Despite these minor issues, its comprehensive feature set and reliable performance make it a good fit for small business operations.