10 Best Business Printers 2025 in the United States

The Epson EcoTank ET-2800 is a versatile all-in-one printer that offers several compelling features for business use. One of its standout strengths is innovative cartridge-free printing with high-capacity ink tanks, which can lead to dramatic savings on replacement ink, as the ink bottles are equivalent to about 80 individual cartridges. This can be particularly beneficial for businesses looking to reduce operational costs and waste, with up to 4,500 pages in black and 7,500 pages in color before needing a refill.

The printer also boasts impressive print quality with Epson's Micro Piezo Heat Free technology, ensuring sharp text and vibrant color photos and graphics on various paper types, making it suitable for both document printing and marketing materials. Additionally, it includes built-in scanning and copying capabilities, adding to its utility in a business environment. Connectivity is modern, featuring Wi-Fi, USB, and compatibility with mobile printing through AirPrint and the Epson Smart Panel app, allowing easy integration with smart devices and hands-free voice-activated printing.

Its print speed is relatively modest, at 10 pages per minute for monochrome and just 5 pages per minute for color, which might be a limitation for businesses with high-volume printing needs. Paper handling is also somewhat limited with a maximum input sheet capacity of 100 sheets. While it offers several additional features like a high-resolution flatbed scanner and a color display, the lack of Ethernet connectivity might be a drawback for businesses that require robust network integration. The Epson EcoTank ET-2800 could be an excellent choice for small businesses or home offices prioritizing cost savings and environmental benefits over speed and heavy-duty performance.

The HP Color LaserJet Pro MFP 3301fdw is a robust all-in-one color laser printer suitable for small to medium-sized office teams. It boasts a strong print speed of up to 26 pages per minute (ppm) for both black and color prints, which is ideal for busy office environments. The print quality is reliable with a maximum resolution of 600x600 DPI, delivering professional-looking documents and vivid colors, thanks to its TerraJet toner technology. One standout feature is its duty cycle that supports high-volume printing, making it dependable for demanding business operations. Connectivity options are diverse, including Wi-Fi, USB, and Ethernet, ensuring flexible integration into various office setups.

The printer also supports dual-band Wi-Fi with self-reset, which helps in maintaining stable network connections. For paper handling, the HP 3301fdw comes with a 250-sheet input tray and a 100-sheet output capacity, plus it supports automatic duplex printing and an auto document feeder (ADF) for efficient handling of multi-page documents. Additional features include scanning, copying, and faxing capabilities, all controllable via the HP Smart app, making remote operation straightforward. Security is a priority with built-in HP Wolf Pro Security features that protect against cyber threats.

A significant drawback is its restriction to original HP cartridges, which could increase running costs as non-HP cartridges are blocked. The printer is also relatively heavy at 37.7 pounds, which might be cumbersome for frequent relocation. On the sustainability front, the printer is designed to reduce energy consumption and plastic use, and it is both Energy Star and EPEAT certified. This makes it a solid choice for businesses looking to reduce their environmental impact while maintaining productivity and security.

The HP Color LaserJet Pro MFP 4301fdw is a robust all-in-one printer tailored for small office teams, making it ideal for business environments. It shines with a high print speed, capable of producing up to 35 color pages per minute, which ensures efficient handling of large print jobs. The print quality is commendable with sharp details, although the maximum color print resolution of 600 x 600 DPI is good, it’s not the highest available in the market.

This printer is designed to support up to 10 users, making it suitable for small teams needing to print, scan, copy, and fax documents frequently. The automatic duplex printing and document feeder add to the convenience, saving time on manual paper handling. Connectivity is well-handled with options for USB, Ethernet, and intelligent Wi-Fi, allowing seamless printing from various devices, including smartphones, PCs, and laptops.

At 45 pounds, it is quite heavy and requires a dedicated space in the office. Security features like HP Wolf Pro Security provide peace of mind by protecting sensitive data. The paper handling capacity is decent, with a 300-sheet input capacity and an output capacity of 150 sheets. One drawback is its power consumption at 585 watts, which could be significant for energy-conscious users. Additionally, while the control method via an app is modern, some users may prefer more traditional controls. This printer is a solid choice for small office environments seeking a reliable and fast multi-functional device, but it may not be the best fit for those with very high-resolution printing needs or limited office space.